It's absolutely awesome to see this formalized and in place. Thank you Scott for all the work you put in this to get it done. smile.
Judy s. Scott Rains wrote:
Volunteers, Below and attached is Bookshare's new official policy on file sharing between volunteers. Please note that I am in an all-company meeting this afternoon and unable to respond to any questions you may have until evening. Scott Rains Benetech Fellow, Bookshare Volunteer Department ________________________________________ Bookshare exists because of the privileges available to nonprofits like Benetech to serve people with print disabilities as they are outlined in the Chafee Amendment to the US Copyright Act. While Bookshare may produce copies of print materials for its members it must do so in a manner that is carefully circumscribed in order to protect the intellectual property rights of authors and publishers and meet the requirements of the copyright exception. Such practices include controlling access to copyrighted materials, requiring contractual, agreements for all users and volunteers and fingerprinting content. During the production process Bookshare also takes great care to prevent the unauthorized release of copyrighted material. This includes a strict prohibition on volunteers emailing or otherwise exchanging Bookshare content directly with each other. In most cases, where an exchange of document content is necessary between two volunteers the complete document must first be returned to Bookshare and checked out by the second volunteer. Occasionally, there is a need for portions of books to be exchanged between volunteers. This most often occurs between a translator and a proofreader, when a sighted and a blind volunteer team up, or when a scan contains numerous errors and the proofreader does not have access to the physical book. We are changing our policy slightly to permit a limited exchange of material directly between two Bookshare volunteers (both in good standing: current, having agreed to the volunteer agreement) in order to produce more accurate digital documents for Bookshare. This exchange is limited to a single chapter or up to 10% of the content at a time, whichever is larger. In the case of graphic elements such as genealogical charts or illustrations, up to one chapter’s worth of these elements may be sent in one communication if these elements are separated from the book. If neither of these exceptions applies, content must continue to only be shared by the existing process of returning th
e content to Bookshare and the second volunteer checking it out.
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